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.oft

Outlook Template

Generic / Ambiguous Data

OFT stores an Outlook email template with reusable subject, content, formatting and attachments, rather than an archive of sent mail. New Outlook and web support OFT template import with a qualifying Microsoft 365 subscription. Review recipients and stale attachments before sending.

What it is used for
Reusable email subject, content, formatting and attachments
What the file contains
Binary data
All sections, questions and sources

Content reviewed： · Editor：Kai

Opening steps

Choose your environment or purpose to see its steps.

Identify compatible Outlook

Inspect version and subscription.

  1. Identify classic, new or web Outlook.
  2. Check qualifying Microsoft 365 subscription for new/web Outlook.
  3. Inspect template copy and provenance.
Create a draft from the template

Review before sending.

  1. Load through the supported template selection/import workflow.
  2. Inspect recipients, subject, body and attachments.
  3. Adapt the contents and save a new draft.
Maintain a reusable template

Review stale reusable information.

  1. Inspect reusable content, image references and attachments.
  2. Create an updated copy through supported template management.
  3. Reuse in a new draft and verify replacements.

Menu labels and support vary by app, OS and version. Preserve the original before making changes.

Troubleshooting by symptom

  • No import control in new Outlook: check subscription and signed-in account.
  • Rendering differs: check Outlook version, HTML rendering and external images.
  • Stale recipients/attachments: review the template before sending.
  • Wrong same-name template: compare content/version.
  • Attachment size issue: inspect account limits.
  • Draft not updated: distinguish an existing draft from a new instance.

Create a new draft or purpose-specific output from OFT

  1. Load in compatible Outlook and adapt the content in a new draft.
  2. For a viewing copy, use supported save/print output and inspect formatting/attachment handling.
  3. Inspect content/attachments in viewing outputs and retain the template separately.

Renaming to EML/MSG is not conversion. Viewing outputs such as PDF do not replace template/attachment data.

Draft, template and archived message

Choose supported message/archive storage for records rather than a reusable template.

Example: review recipients, subject and attachment version as well as template dates.

Source for these steps：Microsoft · Download, add, and share templates as .oft files in Outlook

Review reusable content periodically

Review dates, amounts, links and attachments and inspect every generated draft.

Source for these steps：Microsoft · Download, add, and share templates as .oft files in Outlook

Related-format differences

Related-format differences
Format / methodRoleWhat to verify
OFTReusable templateRecipients/attachments
MSG / EMLMessage storageReader support
PSTMailbox archiveScope/version

Handling and security

Inspect links/attachments and private recipients/internal material; review content before sending.

Questions and answers

Is OFT unsupported in new Outlook?

It has support; check qualifying Microsoft 365 conditions.

Does opening send it?

Normally it creates a draft; sending is a separate action.

Only message text?

It can include subject, formatting and attachments; review before sharing.

Can OFT retain recipients?

Review recipients and other retained fields before sending.

Does template sharing include message history?

It is a reusable template; inspect embedded quoted/private content before sharing.

Format facts: name, steward and MIME type
Formal name
Outlook Template File
Steward / specification
Microsoft
MIME type
Depends on the producer or server; an extension alone does not establish a MIME type.

Primary and official sources